Meeting Presentation Preparation Best Practices Checklist

Overview:

The following checklist provides helpful best practices to walk through prior to presenting in a Teams/Zoom meeting

1: Perform a “Reboot” on your computer prior to presenting in a “Teams/Zoom” meeting

2: Confirm you are connected to “NCPC” Wi-Fi

3: Confirm your computer is “Fully Charged” or connected to a “Docking Station/Charger”

3: Confirm all “Documents & Applications” you are going to utilize in the “Teams/Zoom” meeting are open and working properly prior to the “Teams/Zoom” meeting

4: If presenting in a “Conference Room” onsite, please confirm that you can screenshare to the “Projector/TV” and the “Owl Camera” is displaying “Video & Audio” (Link to guide for “Conference Room 2 & Conference Room 1 Teams & Zoom Meeting Presentation Setup Procedure Guide” is provided below)

Conference Room 2 & Conference Room 1 Teams & Zoom Meeting Presentation Setup Procedure Guide – Smart Start (zendesk.com)

5: Present and access the “Teams/Zoom” meeting “Only” through the “Presenter’s” computer in a group meeting in one of the onsite conference rooms to prevent audio issues

6: “Power Off” the “TV/Projector” once the meeting has ended